Organising a music festival can be stressful and there can be many factors which are beyond your control. But there are also many top tips on how to build and organise a music festival.
Work With the Right People
Find people who are really interested in what you are doing and are willing to be hands-on. Then split up the responsibilities and make sure everyone is clear on what they need to do. Organising a music festival doesn’t just come down to the organisers though. You need to think about people who are skilled in other key areas. This includes music, production, bar, marketing etc. try to spread out the world as much as possible, many people may be working as unpaid volunteers so it is important to make sure everyone is 100% committed.
Have a Strong Vision
Festivals are crowded marketplace so make sure you know what you stand for and what makes you different. Will you be a “Fun, Family-Friendly, Feel-good Festival” or will you be the opposite. Define who you are before hand to help you make decisions about what to include.
Get Some Investment
Unless you’re able to pay for everything yourself, the best way to get started is to persuade one or two people to believe in your vision and lend you a few thousand £. Even on a shoestring budget, you’ll probably break even in year 3 and start paying them back in year 5.
Think About Becoming a Company
Putting on a smaller festival for friends is a great way to start, but as soon as you start collecting ticket money from the public everything changes. You’ll need to think about setting up a company and completing your end of year accounts. The gov.uk website is a great resource.
Have a Great Relationship with your Venue/s
Noise complaints, damaged access roads or lack of a proper licence could be enough to close you down. Make sure you take the time to get to know your venue’s management personally. Manage their expectations from day 1. Don’t be afraid to ask early on about noise, access, traffic, litter etc. it will benefit you both in the long run. Whatever is agreed, make sure you seal the deal with a written agreement!
Don’t Do it All Yourself
Trying to do everything yourself seems like a good idea, but that can be time-consuming and stressful. i.e. Day professional to take care of your recycling or you’ll probably find yourself feeding thousands of cans into your local recycling bank. Not my idea of fun!
Take Time to Enjoy it
Until you reach a point where you can turn your music festival into a profitable business this is going to be your most time-consuming year-round hobby. Make sure you give yourself time at your event to stand back, and enjoy / appreciate the fact that you’re doing what you love and you’ve pulled it off.
Nothing beats the feeling of standing back and seeing a festival full of people having fun and thinking “we did that”.